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11.16 For policy-based loans with a list of ineligible items of imports (negative list), the
borrower is required to submit a certificate (Appendix 11B) in support of the WA
(Appendix 11A). The certificate confirms that
ȕ the value of the eligible imports as defined in the loan agreement (Section 11.14)
for the fiscal year is greater than the amount of requested withdrawal, and
ȕ the requested withdrawal will be used to finance eligible items procured in
accordance with the provisions...
How Approve from the bank loan?
Audit Arrangements
10.28 The imprest fund procedure must be audited at least annually by independent and
qualified auditors acceptable to ADB. The audits are carried out as part of the regular
annual audits of the project financial statements prepared by the borrower, EA, or IA.
11
Review by ADB Staff
10.29 ADB reserves the right to conduct spot or random checks of the imprest account and
expenditures paid from the imprest account (including those expenditures paid from
the subaccounts) through special disbursement missions or review missions,...
Borrow money bank not Approve take photo sent to bank and sign contract
ADB applies the current value of the refund. As refund of imprest advance is normally
in the currency of the imprest account (e.g., US dollars), if advance to the imprest
account is further exchanged to another currency (e.g., a local currency) in order to
pay expenditures in that currency, exchange difference between the date of currency
exchange and the date of refund is borne by the borrower. If such exchange difference
is to be borne by the borrower through absorption into its loan account, it should be
agreed with ADB.
9
Use of Subaccount(s)...
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The corresponding bank statement and the imprest account reconciliation
statement (Appendix 10C) are also required to be submitted with the WA. The WA
must be prepared in the currency of the imprest account.
10.16 Replenishment of advances is normally provided only until 6 months before the loan
closing date.
10.17 As ADB provides advances to cover projected eligible expenditure for 6 months, the
target turnover ratio of the imprest account is 2.0 per annum.
8
If the turnover ratio
of the imprest account is lower than the target,...
it is to be maintained in a convertible and stable currency. Using the Imprest Account
Currency of the Imprest Account
10.10 The currency of the imprest account is agreed upon during loan negotiations and
should be indicated in the PAM. To maintain the imprest account value against
depreciation, it is to be maintained in a convertible and stable currency.
Using the Imprest Account
10.11 The borrower, EA, or IA, as appropriate, uses the imprest account to pay contractors,
suppliers, and other third parties for ADB’s share of eligible project expenditures
incurred in local and foreign...
If, during project implementation, the borrower finds it necessary to use the procedure, it may request ADB
Approval of Procedure
10.4 During project preparation, ADB staff assesses the need for the imprest fund
procedure. Use of the procedure must be provided for in the project administration
manual (PAM). If, during project implementation, the borrower finds it necessary to
use the procedure, it may request ADB’s approval (Sections 4.13–4.14).
Basic Requirements
10.5 A signed WA for imprest fund (Appendix 10A) must be submitted to ADB, together
with required supporting documents (Section 10.33).
Establishing the Imprest Account
10.6 The...
The imprest fund procedure is a disbursement procedure where the Asian Development Bank (ADB)
Description
10.1 The imprest fund procedure is a disbursement procedure where the Asian Development
Bank (ADB) makes an advance disbursement from the loan account for deposit to an
imprest account to be used exclusively for ADB’s share of eligible expenditures.
Objectives
10.2 The main objective of the imprest fund procedure is to help the borrower reduce
cash flow difficulties in financing project expenditures, thereby facilitating project
implementation. Other objectives are providing the borrower with more control over
payments,...
which is provided to ADB separately
To support the cumulative progress stated on the first certificate (Part 1 of Appendix 9D),
information on the physical progress of civil works being undertaken under FAW is
included in a periodic project progress report,
6
which is provided to ADB separately
from the WA and the certificates for FAW.
Conditions for Approval to Use the Force Account Works Procedure
9.28 This procedure is applicable to projects in which the borrower uses its own work
force, equipment, and other resources. It is also applicable when the size, nature, and
location...
Under the commitment procedure, the Asian Development Bank (ADB), at the borrower’s
Description
8.1 Under the commitment procedure, the Asian Development Bank (ADB), at the
borrower’s
1
request, irrevocably agrees to reimburse a commercial bank for payments
made or to be made to a supplier against a letter of credit (LC). ADB’s commitment
procedure may not be used for cofinancier’s funds held by the cofinancier (Chapter 12).
8.2 ADB’s payment assurance under this procedure is limited to the amount available in
the loan account.
8.3 Under this procedure, the LC issued by the borrower’s bank (LC issuing bank)...
The direct payment procedure is a disbursement procedure where the Asian
Description
7.1 The direct payment procedure is a disbursement procedure where the Asian
Development Bank (ADB), at the borrower’s1
request, pays a designated beneficiary
(e.g., supplier, contractor, or consultant) directly.
Basic Requirements
7.2 A signed withdrawal application (WA) (Appendix 7A) must be submitted to ADB
together with a summary sheet (Appendix 7B) and the required supporting documents.
7.3...
commercial bank for payments made or to be made to a supplier against
Four Major Types
6.1 Procedures for withdrawal of loan proceeds are standardized to facilitate
disbursements under most loans. There are four major types of disbursement
procedure, described briefly as follows:
direct payment procedure, where the Asian Development Bank (ADB), at the
borrower’s
1
request, pays a designated beneficiary directly (Chapter 7);
commitment procedure, where ADB, at the borrower’s request, provides an
irrevocable...
The borrower is responsible for managing its contracts in accordance with ADB’s
if SWIFT BIC for the correspondent bank is not available, Fedwire ABA Number
and CHIPS Participant Number for US dollar payments; and
ȕ special instructions or references to facilitate payment or identification of
payment, where applicable.
ADB’s Contract Reference Number:
Procurement Contract Summary Sheet Number
5.11 The borrower is responsible for managing its contracts in accordance with ADB’s
guidelines, and for maintaining records for all signed contracts in a contract ledger
(Section 4.5). In principle, the borrower should obtain approval...
The original of the WA signed by authorized representative(s) is submitted to ADB
The original of the WA signed by authorized representative(s) is submitted to
ADB. Summary sheet(s) should indicate ADB’s contract reference numbers (called
procurement contract summary sheets [PCSSs]) (Section 5.11). Supporting documents,
which may be photocopies, to be submitted to ADB for processing WAs are shown in
the relevant chapters of this handbook.
5.6 Alterations on the WA must be initialed by the borrower’s authorized representative.
5.7 The minimum value per WA is US$100,000 equivalent, unless otherwise stipulated in
the...
Authorized Signatory 5.1 Each withdrawal application (WA)
Authorized Signatory
5.1 Each withdrawal application (WA) is signed by the borrower’s duly authorized
representative(s). In accordance with the Loan Regulations and loan agreement, the
Asian Development Bank (ADB) requires the borrower’s representative designated
in the loan agreement to furnish sufficient evidence of the authority of the person(s)
who will sign the WA, together with their authenticated specimen signatures
(Appendix 4B). The evidence must reach ADB before the borrower submits the
first WA.
Allocating Loan Proceeds
5.2 Items...
Borrowers are required to submit AFS within 6 months
Borrowers are required to submit AFS within 6 months
14
after the close of the
fiscal year or the loan closing date, whichever comes earlier, to sector division or
resident mission for their review and necessary action. In accordance with ADB’s
Public Communications Policy,
15
AFS for sovereign projects need to be posted on the
ADB website.
Follow-Up Action for Audit Findings of a Serious Nature
4.27 In case of audit findings of a serious nature—such as misappropriation or diversion of
funds, nonsubmission of supporting documents, or use...
Audited Project Financial Statements
Audited Project Financial Statements
4.25 ADB loan proceeds (and external funds from financing partners, if any) shall be
used only for the purposes for which the loan was approved with due attention to
considerations of economy and efficiency (Section 3.1). To meet these requirements,
borrowers are to submit annual audited project financial statements (AFS) during
project implementation.
13
12
Such other arrangements should be approved by the Assistant Controller of CTLA.
13
Audited project financial statements (AFS) in this handbook also...
financing, the borrower must arrange a refund as instructed by ADB
If funds withdrawn from the loan account are determined to be in excess or ineligible
for ADB financing, the borrower must arrange a refund as instructed by ADB.
The refund is normally credited to the borrower’s loan account on the date of receipt
in ADB’s depository account. A money transfer fee or bank charge deducted from
the refund amount, if any, may be absorbed by the loan account with due attention to
considerations of economy and efficiency.
4.22 For closed loans, ADB may apply the amount refunded to debt service (e.g., interest or
principal)...
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